Overview of the Role
Working closely with the Administrative Officer – Office of the General Secretary and Deputy General Secretary – Operations, and the Data Protection Officer, the Senior Administrative Assistant will help provide exemplary administrative support to the office of the General Secretary and Deputy General Secretary – Operations and the broader Operations team.
Using a range of technology tools, including Microsoft Office (including Word, Excel, Forms, and Teams), you help ensure that administrative support is provided in three broad areas of responsibility:
- Working as part of the administrative team which supports the offices of the General Secretary and Deputy General Secretary – Operations and the broader Operations team
- Assisting the Data Protection Officer with compliance
- Providing administrative support for the successful delivery of the Biennial Union Conference
Working for Fórsa
As an employer, Fórsa is committed to modelling the values of our union: we provide excellent benefits including a career average pension scheme, competitive annual leave and other flexible work arrangements, and a range of financial and practical supports for professional development.
Fórsa welcomes applicants from diverse backgrounds, including diverse professional experience. You may have developed skills in the trade union, public, private, or non-profit sectors. A demonstrated commitment to the values of social justice, a strong public service, and workers’ empowerment is essential.
The position is based in Fórsa’s Dublin city centre headquarters. It is primarily an in-office post. Due to the time-sensitivity and nature of many elements of the role, the post holder will be based in the office at least four days a week.
About Your Team
You report to the Administrative Officer – Office of the General Secretary and Deputy General Secretary - Operations. You are accountable to the General Secretary and Deputy General Secretary - Operations
- You will work closely with colleagues across the broader Operations function, including Data Protection, Facilities, and others
- You will work as part of the cross-functional team that ensures that the Biennial Union Conference runs smoothly
Key Responsibilities & Duties
- Answer and direct queries from a variety of internal and external stakeholders
- Assist with compliance-related administration and data subject access requests under the direction of the Data Protection Officer
- Assist with the monitoring of special-purpose inboxes (e.g. dpo, bursaries, gaeltacht, benevolent fund, info@) and respond or redirect queries where appropriate
- Carry out tasks on behalf of the team, including drafting and sending letters and emails, document management, scanning and archiving files
- Provide efficient and accurate administrative support to the offices of the General Secretary and Deputy General Secretary - Operations as part of a team, including document creation, correspondence, meeting planning and set up, large document printing and collation, and support
- Assist with the preparation of reports
- Digitise filing and archiving as required
- Provide administrative support for the Biennial Union Conference
- Travel to the Biennial Union Conference hotel to assist when required
- Ad hoc administrative support to functions within the broader Operations team
- Other reasonable administrative duties as may be required
For more information and to apply, visit:
https://forsa.bamboohr.com/careers/49?source=aWQ9MTk%3D
Fórsa does not discriminate on the basis of gender, marital or family status, age, disability, race, religion, sexual orientation, or membership in the Traveller community.
