Administrative Officer

Overview of the ASTI
The Association of Secondary Teachers, Ireland (ASTI) is the teachers’ union representing 22,000 + members in the Republic of Ireland. ASTI membership provides trade union protection and representation and gives members an opportunity to be fully involved in their profession. The ASTI is a collective membership organisation dedicated to meeting the needs of its members and to securing the provision of a well-resourced quality education system. 

Purpose of role:  Manning the main reception area and supporting the work of one of the ASTI’s Industrial Relations officials.

Reporting to:  You report to the EO/Administrative Officer and EO/Industrial Relations. You are accountable to the General Secretary.

Working for the ASTI

As an employer we provide competitive salary, annual leave, sick leave, overtime, excellent benefits including pension scheme and a range of financial supports for professional development.

Job location

The position is based in ASTI Head Office, Winetavern Street, Dublin 8.  It is primarily an in-office post. Due to the nature of many elements of the role, the post holder will be based in the office four days per week with remote working on one day (Tuesday).

Position

Full time, permanent Administrative Officer role

Main duties and responsibilities:

• Manning Reception area and providing administrative support to EO/IR official;
• Answer and respond to requests for information and advice, as appropriate;
• Accurately monitor, manage, and log all enquiries to ensure all enquiries are dealt with;
• Provide efficient and accurate administrative support, including document creation, correspondence, meeting planning and set up;
• Assist with the preparation of reports, as appropriate;
• Filing and archiving, as required;
• Assist with compliance-related administration and data subject access requests under the direction of the Data Protection Officer, as required;
• Other reasonable administrative duties as may be required.

Competencies:

• Ability to listen actively and with empathy
• Ability to communicate logically and coherently
• Ability to manage high workload levels by multi-tasking
• Attention to detail: Ensure your work is carried out with accuracy and to a high standard
• Ability to work on own initiative
• Teamwork: Work effectively as part of a team.
• Fluent use of Microsoft Windows and Office, particularly Word, Excel and Outlook
• Flexibility and adaptability: Ability to adapt to the changing requirements of work.

Desirable:

• An understanding of the ASTI’s work and some knowledge of trade union activity.